Terms and Conditions

 

 

1. Cancellation policies 

Any cancellation should be sent in written form at issoct@ch.kuoni.com

All refunds will be processed one month after the Congress.

 

           a. Cancellation of Congress Registration

Topcon Europe Medical B.V. will not refund any registration fees in case of cancellation of the registration or change of registration category by the participant.

Name changes: will be handled as a cancellation and new registration.

 

           b. Cancellation of social events and tours

The following cancellation policy shall apply for registration, social events and tours:

  • Cancellations before 10 November 2016: 90% refund (10% cancellation fee)
  • Cancellations before 10 December 2016: 80% refund (20% cancellation fee)
  • Cancellations on/from 10 December 2016: No refund.

 

          c. Cancellation of accommodation and reduction of nights

All changes and cancellations must be sent in writing via e-mail to the Technical Secretariat, and not directly to the hotel at issoct@ch.kuoni.com. The following cancellation policy shall apply:

  • Cancellation before 01 November 2016: the deposit will be refunded minus a 50 Euro handling charge.
  • Cancellation between 01 November 2016 and 01 December 2016: one night’s deposit will be retained.
  • Cancellation between 01 December 2016 and 01 January 2017: two night’s deposit will be retained.
  • Cancellations on/from 01 January 2017: 100% cancellation charges for full stay will apply.

Reduction of nights on/from 01 January 2017 and in case of early departure and/or late arrival: the hotel is legally authorized to charge all nights initially reserved.

Please note that, in case of no-show, the Technical Secretariat is legally authorized to charge the entire stay as initially booked.

 

          d. Cancellation of transfer service:

The following cancellation policy shall apply for the transfer service:

  • Cancellations up to 2 days (48 hours) prior to the transfer service date: 90% refund (10% cancellation fee)
  • Cancellation less than 2 days (48 hours) prior to the transfer service date: No refund

 

2. Liability / insurance

All reasonable endeavours will be made to hold The 1st International Swept Source OCT & Angiography Conference as programmed. However, the Organisation of The 1st International Swept Source OCT & Angiography Conference (Topcon Europe Medical B.V and Kuoni Destination Management S.L.) has the right, for any reason beyond its control, to modify or cancel without prior notice, scientific sessions, social events or any of the arrangements, timetables, plans or other items of the Congress. The Organisation will not assume indemnities or reimbursement of fees/deposits requested by participants in case of cancellation of the whole Congress due to unforeseen or force majeure circumstances, such as hurricane, flooding, earthquake, volcanic eruption, strike, riot, war, terrorism, etc.

Neither the Organisation nor their officers, employees, representatives or agents will be responsible for any loss, damage, expenditure or inconvenience caused to participants and their belongings, during or as a result of their participation in the Congress. Participants are advised to consider procuring their own insurance against any such occurrences.

 

  

3. Personal data

In compliance with the provisions of article 5 of the Organic Law 15 / 1.999 of December 13, Protection of Personal Data we inform you that:

All personal data provided to us will be processed automatically and included in The 1st International Swept Source OCT & Angiography Conference database which purpose is to control and manage all congress attendees and to make all the necessary arrangements to organise the Congress.

All the information required in this registration form must be provided to participate in the Congress. Consequently, it is understood that you AUTHORIZE your personal data to be transferred to Topcon Europe Medical B.V and Kuoni Destination Management S.L., which acts as a travel agency and congress organizer. Your personal data are essential for all necessary arrangements to organize The 1st International Swept Source OCT & Angiography Conference in Madrid and in order to manage your participation in scientific sessions, plenary sessions, etc. as well as manage your travel arrangements, hotel accommodation in Madrid, participation in social events and other services, billing, communication of future congresses and issuing certificates of attendance. 
The acceptance by the participant  that their data can be treated as described in this document is revocable, without retroactive effect, in accordance with the provisions of Articles 6 and 11 of Law 15/1999, of 13 from December.